Visiting Scholars and Students

Hosting visitors in your lab, shop or studio? 

Our safety training requirements and supervision policies are applicable to visiting scholars and students working in Northeastern laboratories, shops, makerspaces or studios.

  • Supervision of visitors must comply with all relevant university policies, safety training requirements and exposure response protocols. Contact your Department Safety Officer for assistance.
  • Principal Investigators or managers sponsoring minors on campus must comply with all policies and complete all requirements as required by Risk Services. Please communicate directly with this office. 
  • Visitors must be added to the lab profile in BioRAFT. If they do not have a NU email account, and will not be obtaining a sponsored account, please read the FAQ below. 
  • Sponsored accounts: Visitors must obtain a NU email address to access the BioRAFT profile. If this step is overlooked then open up your sponsored account and make the correction. Note: Identity management is supported by ITS, not OARS. 

FAQ

Our visitors will rotate through several labs as observers.(1) How do we determine their training requirements if they aren’t based in a single lab? (2) How do we track their training completion?

(1) Once their access to BIoRAFT is determined (Sponsored accounts or guest accounts), they should complete the Orientation Course and the Fundamentals of Laboratory Safety course at a minimum. If they will have indirect exposure to biological materials or radiological materials then they should complete the awareness courses on the BioRAFT training module. 

(2) There are a few options here. (a) OARS can create a BioRAFT “subgroup” for you to manage their training. Choose this option if a dedicated program administrator can commit to managing this profile or is already familiar with BioRAFT.  (b) You can track their training in any other platform you are using (e.g. Canvas, other) by assigning these programs and requesting uploads of the certificates. 

Our visitor will not be getting a sponsored account. How can they access BioRAFT to complete training and be added to our group?

In specific circumstances, the OARS team can create a “TEMPORARY” account in BIoRAFT for this purpose. The host must send the following to the OARS Lab Safety team:

  • Participant full name and preferred email address
  • Start date and expiration date of BioRAFT access

Once this account is created then the host can add this person to the lab group. Guest accounts appear in italics.

NOTE: Guest accounts are not recommended if the individual will be joining the NU community as a student, staff or faculty in the near future. This will result in their training records divided between two accounts. Researchers can contact BioRAFT support directly to merge these records into a single account if this occurs. OARS cannot perform this task. 

I am the visitor! How do I find out my training and other requirements?

Your host at Northeastern University (PI, Lab Manager, etc)  is the overseer of your safety requirements. Every department has a Department Safety Officer as well. OARS provides general and compliance related safety programs which are assigned as per your lab/shop/studio hazards. All training on lab-specific procedures, protocols, equipment must be provided directly to you by the lab PI or Manager.

I have a Sponsored Account but can’t lot into BioRAFT.

Your sponsored account must include a Northeastern University email address and outlook account. You can’t log onto BioRAFT without it. Go back into your sponsored account and check off that box. Contact ITS for assistance; OARS doesn’t manage sponsored accounts.

I was told that I was assigned a BioRAFT “temporary” account, but I can’t find the invite.

Check your spam folder.  

Supporting a Positive Safety Culture

Our team is dedicated to provide you with the highest level of support and guidance in regards to research/laboratory safety.

Contact Us

Email:       oars@northeastern.edu
Phone:     617.373.2769 

Northeastern University

Office of Academic and Research Safety/OARS
320 Renaissance Park
1135 Tremont Street

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Supporting a Positive Safety Culture

Our team is dedicated to provide you with the highest level of support and guidance in regards to research/laboratory safety.